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{"id":654763,"type":0,"block_id":"aborrello_1361754501","theme_id":31,"user_id":230778,"path":"Information-Systems-Case-Study-Carnival-ABorrello","title":"Information Systems Case Study","pubtitle":"Information Systems Case Study","tags":"","public":true,"publicAccess":true,"private_link_enabled":0,"thumb":"https://s3-eu-west-1.amazonaws.com/infogram-thumbs-200/aborrello_1361754501.jpg","width":566,"copyright":"Copyright notice","properties":{"transparent":false,"rtl":false,"export_settings":{"showGrid":true,"showValues":true},"whitelabel":false,"embed_button":"enabled","title_link":"infogram","custom_logo":"infogram","custom_link_url":"","embed_button_text":"Share","decimal_separator":".,"},"elements":[{"type":"particle","particle_id":12398986,"object_id":"0fc3a31d-ea13-11e4-a037-7b5f270fdca9","particle_type":"maintitle","picture":null,"text":"Information Systems Case Study","content_type":"","title":null,"shrink":null},{"type":"particle","particle_id":638463,"object_id":"aborrello1361754574","particle_type":"quote","picture":null,"text":"Saint igantius college swimming carnival","content_type":"","title":"Alessandro Borrello","shrink":null},{"type":"particle","particle_id":638480,"object_id":"aborrello1361754728","particle_type":"bodytitle","picture":null,"text":"Why is an information system required for sports day? ","content_type":"","title":"","shrink":null},{"type":"particle","particle_id":638465,"object_id":"aborrello1361754705","particle_type":"bodytext","picture":null,"text":"An information system is required for sports and swimming carnivals because there is a large quantity of various data types being passed around throughout the day. An information system allows that data to be collected filtered and stored for later use.","content_type":"","title":"","shrink":null},{"type":"particle","particle_id":639521,"object_id":"aborrello1361777952","particle_type":"image","picture":"http://s3-eu-west-1.amazonaws.com/infogram-particles-700/aborrello1361777952.jpg"},{"type":"particle","particle_id":638488,"object_id":"aborrello1361754815","particle_type":"bodytitle","picture":null,"text":"What is the aim of the sports carnival information system?","content_type":"","title":"","shrink":null},{"type":"particle","particle_id":638491,"object_id":"aborrello1361754843","particle_type":"bodytext","picture":null,"text":"The aim of the information system is to collect, analyse, filter and store result, racing and attendance data to calculate a final carnival winner. It also aims to increase the accuracy in calculations and attempt to minimize human error. ","content_type":"","title":"","shrink":null},{"type":"particle","particle_id":638493,"object_id":"aborrello1361754846","particle_type":"bodytitle","picture":null,"text":"What must the sports carnival information system be able to do specifically? ","content_type":"","title":"","shrink":null},{"type":"particle","particle_id":638497,"object_id":"aborrello1361754883","particle_type":"bodytext","picture":null,"text":"The information system is required to create events, store student profiles and their event preferences. It is also required to manage and sort students, create reports with all the student’s event information and print these reports. During and after the carnival, the information system must store students results, allocate points where required and after the results are input, calculate the final results and create a report on the whole days proceedings and data collected.","content_type":"","title":"","shrink":null},{"type":"particle","particle_id":638503,"object_id":"aborrello1361754922","particle_type":"bodytitle","picture":null,"text":"What are the physical entities that make up the sports day information system? ","content_type":"","title":"","shrink":null},{"type":"particle","particle_id":638507,"object_id":"aborrello1361754941","particle_type":"bodytext","picture":null,"text":"There are many physical entities through the carnival that data can be taken from. The main one is the physical event results in which students race. The time data is taken from that event and added into the information system for analysis. Another entity is the students; wether they attend their race or not, wether they are absent for the race, and what position they come in the events. Data like absentees, race times and point subtractions (due to not showing up to events) can be deduced from the students themselves. \nThe people (physical entities) involved in the sports carnival are: \no\tHead of Sports (Ms Doyle) programs SportsTrak with available events for this years carnival\n\no\tHouse Mentors take nominations from students.\n\no\tYear Directors and substitute staff checking student attendance as they arrive.\n\no\tDean of Students (Mr Coffey) collecting student attendance lists to cross reference them with the information at the front office\n\no\tRace Marshalls check race attendance and sort students into correct lanes to begin race\n\no\tOld Scholars wait at the edge of the pool, timing students. Once the time has been confirmed, the Old Scholars hand racers a paper slip with their race time on it.\n\no\tThe Recording Tent collects slips from races and record all of the results on a record sheet.\n\no\tThe Data Entry then takes all of the data from the Recording Tent and inputs the race times into the SportsTrak database.\n\nSome hardware (another form of a physical entity) that was involved includes:\no\tPen and paper (physical hardware) is used to collect most of the data\n\no\tTimers are used to collect race times\n\no\tLaptops are used to input data into the SportsTrak database.\n\nFinally the actual data entities are:\no\tOn most of the recording sheets, student names, year levels and houses are kept.\n\no\tRace times and places are recorded by the Recording Tent\n\no\tStudent names and allocated lanes are given to Race Martials to allocate.\n\no\tCarnival results are generated by SportsTrak based on student times\n","content_type":"","title":"","shrink":null},{"type":"particle","particle_id":638289,"object_id":"aborrello1361754958","particle_type":"bodytitle","picture":null,"text":"What procedures are used to gather and enter the data into the information system before, during and after the sports carnival?","content_type":"","title":"","shrink":null},{"type":"particle","particle_id":638410,"object_id":"aborrello1361755043","particle_type":"bodytext","picture":null,"text":"(1)\tThe eligible events must be programed into the information system and student data must be updated.\n\n(2)\tForms are created and students nominate for their proffered events. This is done either from a printed form or input directly into the database\n\n(3)\tOnce all of the nomination data is input into the system, students are sorted into their events, and then all the events are checked (and some are changed) by the sports director\n\n(4)\tAfter all of the events are accurate, reports are generated and printed for all students (It is printed in home group packs, so that the report get delivered to the students)\n\n(5)\tStudents with errors on their reports consult the sports director and those inaccuracies are changed on the information system.\n\n(6)\tOn the day of the carnival, the first sort of data being collected is student attendance. This is collected by year directors’ ticking off student names as they arrive. The data is then given to the dean of students, and any problems are fixed. The dean of students then gives the data to the Data Entry desk and the student absences are input into the system. The system will then remove any instances of the absent students in events.\n\n(7)\tThe other sort of data that was being collected was event results. This data was created by marshals beginning the races at the correct times according to the information system’s report. The race then takes place and pool side time keepers record each student’s time. A small piece of card gets handed to each student which they take with them to the recording tent.\n\n(8)\tThe people at the recording tent lists all the times onto a piece of paper, co-aligning with the student’s names. This sheet, upon its completion, gets taken to the data entry desk, and all of the data gets input into the system.\n\n(9)\tAt the end of the day, once all of the events are finished, the system calculates all of the results and subtracts / adds points where it is required. The result is read out and the winner receives a trophy.\n\n(10)\tAfter the day, all of the data gets saved for referencing next year, and all of the student’s best times are exported for the sports director to decide state teams and next year’s lane line-ups.\n","content_type":"","title":"","shrink":null},{"type":"particle","particle_id":638484,"object_id":"aborrello1361755102","particle_type":"bodytitle","picture":null,"text":"What form is the data stored in as it travels around the information system?","content_type":"","title":"","shrink":null},{"type":"particle","particle_id":638525,"object_id":"aborrello1361755194","particle_type":"bodytext","picture":null,"text":"Attendance Data\nThe attendance data is first collected at the front gates as students attend on the carnival day. Year directors then pass this information to the dean of students who makes sure that all students are accounted for. He then uses the information, along with his own data collected from the front office (students who call to say they are not attending) to compile his own list. This list is then given to the data entry desks so that the information can be added to the system, and all un-attending students are removed from all of their events without impacting the house points.\n\nNomination Data\nThe nomination data is first acquired by students filling in forms (by hand or directly into the system) that the sports director created. Once all of the data is in the system, it is then filtered and all of the students are allocated into races. This information is then printed out as a report and dispersed to students. On the day of the event, the nomination information is used to create the forms (such as the marshals report, and the recording tent input form).\n\nRace Result Data\nThe race result data is collected by the timekeepers, and written onto a slip of paper, which is transferred to the recording tent. The teachers in the recording tent fill in the form provided with all of the student’s nominations, and then gives the filled out form to the data entry desk. The data entry desk inputs the results into the system, and then points are distributed (or subtracted) where needed.\n","content_type":"","title":"","shrink":null},{"type":"particle","particle_id":639519,"object_id":"aborrello1361778364","particle_type":"image","picture":"http://s3-eu-west-1.amazonaws.com/infogram-particles-700/aborrello1361778364.jpg"},{"type":"particle","particle_id":638524,"object_id":"aborrello1361755190","particle_type":"bodytitle","picture":null,"text":"What could go wrong with the sports day information system that could cause a problem and prevent the outcomes from being produced? ","content_type":"","title":"","shrink":null},{"type":"particle","particle_id":638527,"object_id":"aborrello1361755200","particle_type":"bodytext","picture":null,"text":"The sports carnival information system is quite good, however there are some problems that can arise throughout the process of setting up and running the carnival. A problem could be if the database allocates a student to two different races at the same time. That means the student would be required to attend two races at the same time, which is impossible, and in turn, would change the final results for the house. This problem could have been caused by the lack of a validation rule to limit students from nominating events that their times co-align.\nAnother problem would be if the report were generated and printed incorrectly, the whole day&#39;s results and race times would be out of sync (because marshals will be setting up events to match the report, and if that is wrong, some data might not match or line), and students would be attending incorrect races. This could have been caused by the query being incorrectly submitted with the wrong fields that are to be returned.\n","content_type":"","title":"","shrink":null},{"type":"particle","particle_id":638544,"object_id":"aborrello1361755369","particle_type":"bodytitle","picture":null,"text":"How does the system provide feedback to the user when an error occurs? ","content_type":"","title":"","shrink":null},{"type":"particle","particle_id":638545,"object_id":"aborrello1361755392","particle_type":"bodytext","picture":null,"text":"The information system is odd in the way that it returns feedback, in the way that only some errors don’t provide feedback, some errors are accurate, and then there are some that crash the whole system. Most of the feedback is in the form of a message box, or an error beep. For example, if you try to input an invalid number when adding race times, the system will beep and clear the input box. Another example is when you are adding students into the system, and you miss some required fields; the program shows a dialog box telling you where there is invalid information or missing information. \nHowever, some errors don’t provide feedback. If you try to add a male into a female event, the program accepts the request, but it simply does not add them into the event. This is unhelpful because it is an area where users might be having trouble and might not understand why their requests are not working.\nThere is one error that crashes the whole system, and is quite easy to come across. If you have one window open, and you try to navigate to another certain window, your screen becomes spammed by message boxes followed by the program crashing.\nThey are the three sorts of errors, but as mentioned before, an error that is not picked up is if a student is entered into two events at the same time. There is no warning and the system accepts the error.\n","content_type":"","title":"","shrink":null},{"type":"particle","particle_id":638547,"object_id":"aborrello1361755399","particle_type":"bodytitle","picture":null,"text":"What are the responsibilities of the software developer when constructing a software application for the sports carnival? ","content_type":"","title":"","shrink":null},{"type":"particle","particle_id":638546,"object_id":"aborrello1361755434","particle_type":"bodytext","picture":null,"text":"The programmer’s main responsibilities include creating a system that allows input, filtering, storing and reporting of event data, and also try to make the program as easy to use with smart features to assist the end user.\nAs stated above the aim of a carnival software is to collect, analyse, filter and store result, racing and attendance data to calculate a final carnival winner, and it is the programmers responsibility to make sure that their program does that. This is the most important responsibility, because it is fulfilling the programs aim and purpose.\nThe programmer also has to think about what the end user might need when using their program. Small aspects like a validation field so incorrect data is not input assists the user and is part of the programmer’s responsibility to make their software user friendly. Simple is best and the programmer must find a happy medium between simplicity and advanced capabilities.\nThe programmer must also listen to the requests and feedback of the user and it is their responsibility to fix errors or add applicable features that the paying customer asks for. Not always can a new feature be added, however if it is achievable, the programmer has the responsibility to change the software to suit the majority of paying customers.\n","content_type":"","title":"","shrink":null},{"type":"particle","particle_id":638542,"object_id":"aborrello1361755442","particle_type":"bodytitle","picture":null,"text":"What are the responsibilities of the end users when entering in the data before and on the day of the carnival? ","content_type":"","title":"","shrink":null},{"type":"particle","particle_id":638557,"object_id":"aborrello1361755474","particle_type":"bodytext","picture":null,"text":"The user has less demanding responsibilities than the developer, however they are still very important. One responsibility of the end user is to oblige by the software’s licence, and not illegally distribute or breach the program. The developer trusts the user will make the morally correct choice and use the developer’s intellectual property according to the way they have been permitted to.\nOne other responsibility of the user is to find errors in the program and report them to the developer. The developer does not always know about every error, so it is important that the end user reports the errors as they arise. This will inturn allow the developer to fix the problems with their software and make it run smoother for the majority of users.\nThe last responsibility that I will mention is that the end user provides the developer with feedback and constructive criticism about their program. We no longer live in a static world and software updates are accessible daily. This means that the user has the responsibility to provide feedback so that the developer can gain new ideas to add to their software and change aspects that may not be up to scratch.\n","content_type":"","title":"","shrink":null},{"type":"particle","particle_id":638559,"object_id":"aborrello1361755487","particle_type":"bodytitle","picture":null,"text":"What impact does this new system have for the organiser of the carnival? ","content_type":"","title":"","shrink":null},{"type":"particle","particle_id":638560,"object_id":"aborrello1361755523","particle_type":"bodytext","picture":null,"text":"The impact of the new system on the carnival organiser is both positive and negative.\nSome positive impacts include:\n-\tEasier and more accurate calculations of the results\n-\tEasier to keep track of students and events\n-\tMore efficient in printing out multiple reports to be handed out\n-\tFaster to edit and manage events\n-\tCan decrease the requirements of some jobs\n-\tHolds records from past years\n-\tCan allow the day to run more smoothly and efficiently\nEven though there are some good impacts, there are also negative impacts including:\n-\tDatabase of students must be yearly imported and updated (time consuming)\n-\tErrors with the system might occur, which might hold up the day\n-\tAll of the days results are reliant on a single database\n-\tEvents must be created and forms must be filled in manually\n-\tCan be time consuming leading up to the carnival\nThey are some of the major impacts that the system would have on the organiser. In a nutshell, the system will impact the time required to set up the database prior to the carnival, but will decrease the time required organising on the actual day.\n","content_type":"","title":"","shrink":null}],"theme":{"createdAt":"2016-04-22T04:54:07.000Z","updatedAt":"2016-12-28T10:33:43.000Z","logoImages":[""],"charts":{"treemap":{"labels":{"name":{"fontFamily":"PT Sans Narrow","fontWeight":"700"},"value":{"fontFamily":"PT Sans Narrow"}}},"wordcloud":{"labels":{"fontFamily":"Arial","fontWeight":"700"}},"table":{"cellBackground":"#ffffff","headerBackground":"#eeeeee","cellColor":"#232323","headerColor":"#232323","shapeFill":"#232323"}},"color":{"bg":"#ffffff","text":"#000000","chart":{"bg":"transparent","text":"#767676"},"element":{"bg":"transparent","text":"#000000"}},"colorPresets":[],"localFonts":[],"font":{"common":{"textAlign":"initial","fontSize":"16","fontStyle":"normal","fontWeight":"400","fontFamily":"PT Sans 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